STAFF HANDBOOK
GAME DAY TIMELINE & PREP
PRIMARY CONTACT(S)
ROSTERS: DIRECTOR OF COACHING
REFEREES: DIRECTOR OF OPERATIONS
FIELDS: DIRECTOR OF OPERATIONS
CONFIRM ALL UPCOMING GAMES & UPDATE ALL NECESSARY PLATFORMS
(GD -10 DAYS)
SEND GAME DAY INFORMATION TO TEAM (GD -7 DAYS)
SUBMIT REFEREE
FEES & REQUESTS
(GD - 6 DAYS)
COMMUNICATE DAILY WITH DOC FOR ANY ROSTER ISSUES
(GD -7 to -2 DAYS)
WEEKLY GAME DAY CHECK-LIST
The Head Coach is responsible for ALL game day communication and preparation for his/her teams.
Please communicate any changes, cancellations or issues promptly with Director of Coaching and Director of Operations so we can deal with them accordingly and professionally.
EVERY MONDAY (In-Season)
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Send Game Information to Team
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includes opponent, location, address, date and time of game.
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If game not confirmed - advise your team a game may be scheduled and details to follow.
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Make sure correct information is showing on Team Calendar.
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If Home Game
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Double check Home Field is Approved via BYGA schedule.
-
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Submit referee fee requests (for both home and away games)
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If the game is tentative - it should still be submitted.
-
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Confirm game is updated/correct in relevant League scheduling software (GotSoccer / BYGA / GOT / Modular-11 etc.).
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Confirm you have Minimum number of players available for game.
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7 v 7 (should have 11 minimum)
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9 v 9 (should have 13 minimum)
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11 v 11 (should have 16 minimum)
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If for any reason (injury, unavailability etc.) you are short on players you MUST communicate with Director of Coaching, Zone I Director, and/or other age group coaches to organize your game day roster.
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Same game information above should be sent to guest players and invited into at least one training session during the week to prepare team for game.
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EVERY TUESDAY (In-Season)
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Confirm you have all appropriate;
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Game Day cards
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Roster updates (GotSoccer / Mod-11 / GOT),
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Player & Coaches Passes
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Do not wait until Game Day - 1 to check.
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If there are any issues with game logistics due to multiple teams etc. distances you need to communicate with Director of Coaching ASAP.
EVERY THURSDAY/FRIDAY (In-Season)
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If required (due to large roster) etc. and/or level of play - confirm game day roster with team and resend ALL game information.
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Collect referee fees
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If requested by Director of Coaching for your level of team (MLS NEXT vs MLS II vs EDP vs Futures etc.) Send out Game Day Plan (Set-Pieces / Line-Up) to Team.
